Privacybeleid

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In this privacy statement, we inform you about how the Personal Data you provide us with through various channels, including our Website, and third-party social media channels, is processed by us.

We may ask you to share certain Personal Data with us, including but not limited to your first name, last name and e-mail address (identification data). 

We only collect Personal Data that is necessary to inform you about our project (and services), to execute an agreement with you, to contact, you to pursue our legitimate interest, and to comply with a legal obligation to which we are subject.

 

For this purpose, we base ourselves on the processing grounds of the agreement, the legal obligation, our legitimate interest and, in some cases, your consent (see also article 3).

The processing of your Personal Data is subject to this privacy statement. For questions and/or comments, please contact legal@life.be.

 

By providing Personal Data, you are deemed to have acknowledged the use of your Personal Data in accordance with this privacy statement.
 

Definitions

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“Affiliated Company” means any company that is affiliated to LIFE insofar as it meets the conditions for an “affilitated company” as set out in article 1:20 of the Belgian Code on Companies and Associations.

 

“Controller” has the meaning as defined in the General Data Protection Regulation 2016/679. LIFE will be qualified as the Controller which determines the purposes and means of the processing of Personal Data.

 

“LIFE” means Living in Funky Environments, L.I.F.E. in short, a public limited liability company under Belgian law, having its registered office at 2018 Antwerp (Belgium), Mechelsesteenweg 271 bus 2.1 and registered with the Crossroads Bank of Enterprises under number 0404.837.814.

 

“Personal Data” has the meaning as defined in the General Data Protection Regulation 2016/679, which is any information relating to an identified or identifiable natural person (also referred to as “data subject”).

“Processor” has the meaning as defined in the General Data Protection Regulation 2016/679, which processes Personal Data on behalf of the Controller.

 

“Website” means the website of Portus Buurtinfo: www.portus-buurtinfo.be

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Types of Personal Data

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As part of our services, we collect and process various categories of Personal Data, including identity, contact, and financial information. These data may relate to you in your capacity as a client, supplier, as well as (their)personnel and employees. It is not possible to provide an exhaustive list of all Personal Data processed by us.

We may process, for example, identification data such as, but not limited to, first and last name, gender, address, company number, telephone number, email address, interaction data, IP address to the extent that this allows us to identify you, purchase history to the extent that this allows us to identify you, as well as financial data such as your bank account number if necessary, and other Personal Data that you provide to us or that we receive from third parties in the context of performing our assignment.

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Purposes and legal grounds

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A. Legal and regulatory obligations

In order to comply with the obligations imposed on the Data Controller under legal and administrative requirements (such as the mandatory electronic attendance registration, the 30bis declaration of works, the attendance list or other obligations related to public contracts, etc.), and to comply with the provisions of the Civil Code and accounting legislation, we process, in the context of our services, certain data such as identification and contact details and financial information of our clients and principals, our suppliers and subcontractors, as well as their possible (sub)contractors, their personnel and employees.

In the context of our personnel management and payroll administration, we process the same categories of Personal Data of our own personnel. To comply with the obligations imposed on the Controller under legal and administrative requirements such as the 30bis declaration of work), as well as the provisions of the Civil Code and accounting legislation, we process certain data as part of our services.

This includes identity and contact details, as well as financial data of our clients, their personnel, and employees.

B. Necessary for the performance of the contract

In the context of our services, we collect and process the identification and contact details of our clients and principals, our suppliers and subcontractors, as well as their possible (sub)contractors, their personnel and employees, to the extent necessary for the performance of the contract, the provision of our services and client assignment data, client management, management of suppliers/subcontractors and accounting.

This also applies in the pre-contractual phase, such as contacting, negotiating, providing/requesting information for the purpose of drafting and concluding an agreement.

In the context of our personnel management and payroll administration, we process the same categories of Personal Data as are necessary for the performance of a contract. We also process identification and contact details as well as work history and other information typically included in a curriculum vitae (such as a photo) of applicants when they provide this information to us. Such Personal Data is processed to assess whether they qualify for a job with us.

The processing of this data is necessary for the performance of a contract.

C. Legitimate interest

In the context of our services, we collect and process the identification and contact details of our clients and principals, our suppliers and subcontractors, as well as their possible (sub)contractors, their personnel and employees, on the basis of our legitimate interest to ensure the proper functioning of our activities for purposes such as direct marketing activities, including the sending of promotional or commercial information.

Certain Personal Data of our employees is processed in the context of our personnel management and payroll administration on the basis of our legitimate interest.

D. Consent

In the context of our services, we collect and process the identification and contact details of our clients and principals, their personnel and employees on the basis of your consent for the use of cookies, the use of photographs on our Website and social media pages, the use of testimonials on our Website, and for direct marketing activities such as sending promotional or commercial information.

Personal Data of our personnel, such as photographs used for commercial purposes or published on our Website, is processed on the basis of their consent. When we wish to retain Personal Data in the context of a job application for longer than one month after the end of the recruitment procedure, we will request your consent for this. From that point onwards, we process this Personal Data on the basis of your consent.

Other data

In addition to the data of client s, suppliers/subcontractors, employees and applicants, we also process Personal Data of others, such as possible new client s/prospects, useful contacts within our sector, network contacts, expert contacts, etc. This is done via our Website or other channels. The purposes of this processing are the interest of our activities, direct marketing and public relations.

The legal grounds for this processing are ou r legitimate interest, the execution of an agreement and, in some cases, your explicit consent.

Specifically, we may use the Personal Data we collect for the following purposes:

(i) to provide you with information about our project and services;

(ii) to provide you with our services and execute any agreements;

(iii) to process and respond to any complaints or requests;

(iv) to help us in evaluating, correcting and improving the Website and any related products or services of LIFE;

(v) For marketing purposes

(vi) for internal reasons, including business administration and filing purposes.

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The confidentiality of your personal data

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Every time you submit Personal Data, we s hall handle this information in accordance with the stipulations of this privacy statement and the legal obligations within the scope of the processing of Personal Data, including the General Data Protection Regulation (GDPR) 2016/679.

We implement appropriate measures and procedures to secure and protect the Personal Data we collect through the Website or via electronic correspondence. In this way, we commit ourselves, to the extent reasonably expected, to prevent unlawful processing of Personal Data and inadvertent loss or destruction of your Personal Data.

However, despite these precautions, we cannot guarantee that your Personal Data will be protected if this data is transmitted or communicated outside the contact form on the Website through insecure channels or in another manner.

We seek to optimize the security of your Personal Data by limiting the access to your Personal Data to persons on a “need-to-know” basis (for example: only those employees, associates, Affiliated Companies or subcontractors who need your Personal Data for the purposes as described in article 3 will have access to the data).

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How does LIFE collect your Personal Data and for how long is it kept?

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Collection of your personal data

 

We collect your Personal Data – without being exhaustive – in the following cases:

 

• when sending a request for information on the Website (using the form provided);

• when you call, email or correspond with us in another way than via the website;

 

We avoid the collection of Personal Data which are not relevant for the purposes as set out in article 3.

We may combine the Personal Data we collect with information provided to us by third parties, provided this is compatible with the purposes for which the data was originally collected. We will inform you of the types of Personal Data, as well as the source and purpose of this Personal Data. We process this Personal Data in accordance with this privacy statement.

 

Retention of data

Personal Data will be stored and processed by us for the duration that is necessary to fulfil the purposes of the processing.

Client data and supplier or subcontractor data will be removed from our systems 7 (seven) years after the termination of the agreement or project involved, except for the Personal Data that we have to store for a longer duration based on specific legal obligations or in case of pending litigation(s).

Personal Data of our employees will be removed from our systems immediately and no later than five years after the termination of the employment relationship, except for the Personal Data that we have to store for a longer duration based on specific legal obligations or in case of pending litigation(s).

Personal Data of applicants will be removed after the relevant vacancy has been filled, no later than 1 (one) month after the end of the application process, or after a period of 1 (one) year after consent was obtained to contact applicants about future job opportunities.

Other data will not be stored longer than 2 (two) years after the last useful contact with you, except in the case of your explicit consent to retain this data for a longer period of time.

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Transfer of Personal Data

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We will not transfer Personal Data to third parties outside the European Economic Area.

Exceptions may include subcontractors or associates who (i) are located in a country that the European Commission or the Minister of Justice recognizes as having an adequate level of protection for the processing of Personal Data, or (ii) retain the Personal Data in accordance with the European Commission’s Standard Contractual Clauses and thereby provide an adequate level of security for the processing of Personal Data.

Furthermore, we will not transfer Personal Data to third parties inside the European Economic Area without your permission, except:

• when these transfer is necessary to permit Affiliated Companies, associates, agents or subcontractors to provide a service or perform a task on our behalf, which is necessary for the execution of the contract we have with you or within the scope of our legitimate interest (including but not limited to providing marketing support, accomplish market research or providing user services);

• if it is required by applicable laws and regulations.

Any transfer of Personal Data to one of the third parties mentioned in the list above, is in accordance with the stipulations of the General Data Protection Regulation 2016/679.

We ensure that measures are taken to make sure that third parties cannot use y our Personal Data for other purposes than the purposes mentioned in article 3, and that these third parties have undertaken the necessary technical and organizational measures to protect these data.

We will have data processing agreements in place with the aforementioned third parties and, if applicable, Standard Contractual Clauses as provided by the European Commission, in order to ensure the security of the Personal Data.

Finally, we shall take all necessary precautionary measures to assure that our employees and associates who have access to Personal Data will process these Personal Data exclusively in accordance with this privacy statement and the obligations under the General Data Protection Regulation 2016/679.

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Rights of the data subject

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By virtue of both Belgian and European legislation concerning data protection, y ou have the rights as mentioned below. If you want to exercise these rights, you have to send a written request and a copy of the front side of y our ID card with only your first and last name visible to privacy@life.be.

We will in form you of the action to be taken within 1 (one) month of receiving your request. This period may be extended by up to 2 (two) months if the request is complex, in which case we will inform you within 1 (one) month of the original request about the reasons for the delay. If we decide not to comply with your request, we will notify you within 1 (one) month of receiving the request about why it remains unfulfilled.

 

The right of access to Personal Data

You have the right to instruct u s to provide you with any Personal Data w e hold about y ou, providing the rights of other data subjects are not affected. If you request additional copies, we may charge you a reasonable fee equal to the administrative cost of making these copies.

 

The right to rectification of Personal Data

We kindly ask you to help to make sure that the Personal Data in our records are as accurate and up-to-date as possible. If you believe that the Personal Data submitted to us are incorrect or incomplete, please notify us as described above. We will correct or adapt y our Personal Data as soon as possible.

 

The right to erasure of Personal Data

 

You have the right to the erasure of your Personal Data without undue delay in the following cases:

• the unnecessity to hold the Personal Data any longer in relation to the purposes for which they were collected or otherwise processed;

• if it legally required;

• if the Personal Data was obtained when you were a minor;

• the withdrawing of the consent to consent-based processing;

• if the Personal Data was obtained without your explicit consent (being a freely given, specific, informed and unambiguous expression of your will as the data subject, whereby you, by means of a statement or a clear affirmative action, consent to the processing of your Personal Data); and

• in case the Personal Data have been unlawfully processed.
   

However, there are certain general exclusions of the right to erasure. Those general exclusions include where processing is necessary:

 

• for compliance with a legal obligation; or

• for the establishment, exercise or defense of legal claims.

 

The right to restrict the processing of Personal Data

 

In the following circumstances you have the right to restrict the processing of y our Personal Data:

 

• for contesting the accuracy of the Personal Data;

• when the processing is unlawful but you don’t want the Personal Data to be erased; or

 

• when you objected to processing, pending the verification of that objection..

Where processing has been restricted on this basis, we may continue to store y our Personal Data. However, we will only process it with y our explicit consent, for the establishment, exercise or defense of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest.

 

 

The right to object

 

You have the right to object to our processing of your Personal Data, under the following circumstances:

• when we process your Personal Data for direct marketing purposes (including profiling for these purposes) based on our legitimate interest; and

• on grounds relating to your particular situation (special personal circumstances).

 

The right to data portability

 

If you wish to exercise your right to data portability, we will send the Personal Data in a structured, commonly used and machine-readable format to a controller of your choice.

 

The right to withdraw consent

To the extent that the legal basis for our processing of your Personal Data is consent, you have the right to withdraw that consent at any time. However, withdrawal will not affect the lawfulness of processing before the withdrawal.

 

The right to complain to a supervisory authority

You can file a complaint with the Data Protection Authority (“Gegevensbeschermingsautoriteit”) by sending an e-mail to contact@apd-gba.be or by sending a written request to the Data Protection Authority with registered address located at 1000 Brussels (Belgium), Drukpersstraat 35. You have the right to lodge a complaint with the competent court.

 

Third party links
 

The Website may contain links to other websites which are not controlled by us, such as Instagram and LinkedIn. Although w e will do our best to make sure that the links lead exclusively to websites that have corresponding security and confidentiality standard s, w e are not responsible for the protection and confidentiality of data,including the data you provide on other websites once you leave the Website.

We emphasize to proceed carefull y and consult the privacy statement which applies on the website concerned b efore submitting Personal Data on other websites.
 

Amendments
 

We have the right to change this privacy statement at any time by publishing a new version on our Website. We recommend to consult the Website on a regular basis in order to take notice of the changes that we made to this privacy statement.

 

In any event, you will be informed of any changes to this privacy statement by e-mail, provided we have your email address.
 

Cookies
 

LIFE uses “cookies” each time you visit the Website. A “cookie” is a piece of information sent to your device via the server and stored on the device’s hard drive. Cookies help LIFE to recognize your device when you visit the Website. This allows LIFE to make processing more user-friendly and to provide you with a personalized service.

 

For more information, please refer to our cookie statement which can be found on our website (https://www.portus-buurtinfo.be/cookies/).
 

Laatste update: september 2026

 

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Cookiebeleid

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Portus uses “cookies” whenever you use the following website: www.portus-buurtinfo.be (hereinafter: the “Website”).

 

In this cookie statement, we would like to inform you about what types of cookies we use, the information they collect, how that information is used and how cookie preferences can be managed.

 

We emphasize that certain functionalities of the Website will not be available when you do not accept the cookies involved.

Our use of cookies is subject to this cookie statement. Given that cookies may contain personal data, their processing is also governed by our privacy statement. Please see our privacy statement for more information on how we use, store and secure your personal data or the rights you can invoke in this regard.

 

For questions and/or comments, please contact privacy@life.be.

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Definitions

“LIFE” means Living in Funky Environments, L.I.F.E. in short, a public limited liability company under Belgian law, having its registered office at 2018 Antwerp (Belgium), Mechelsesteenweg 271 bus 2.1 and registered with the Crossroads Bank of Enterprises under number 0404.837.814.

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About cookies

Cookies are ‘mini-files’ and can be placed via the server on a user’s device connected to the internet, such as a computer, phone or tablet. Cookies are stored on the device’s hard drive when you visit the Website. Cookies can be used to collect or store information about how the user behaves on a website and/or on his or her device. The ‘reading’ of these cookies allows the Website that placed them to retrieve the information stored in them.

The Website’s server can only read the cookies it has placed itself and has no access to other files stored on your device. In short, cookies help us to recognise your device when you use the Website.

This enables LIFE to make processing user-friendly and to provide you with a personalized service.

 

Cookies also include so-called ‘scripts’. A script is a programming code used in order to make the Website function optimally and interactively.

 

Finally, cookies also include ‘webbeacons’, ‘pixeltags’ or ‘social media cookies’. These cookies are used for the integration of social media websites in the Website.

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Types of cookies

There are different type of cookies:

 

Origin

First party cookies are cookies that are placed directly on the Website by us.

Third party cookies are cookies placed on the Website by third parties. This means that elements originating from other websites are incorporated in the Website.

Lifetime

Persistent cookies remain on your device for the lifetime of the cookie. They are activated each time you visit the Website.

 Session cookies simplify and link the user’s actions during the browser session. Each time you open the browser, these cookies are placed temporarily. Session cookies are deleted as soon as the browser is closed.

Function/purpose

Necessary cookies are cookies which ensure that all components of the Website function optimally, without which you will not be able to use the Web site as intended. These cookies can be installed without your consent.

 For example, the cookies allow you to navigate between different parts of the Website or to block access to secure areas of our Website. These cookies do not allow us to identify you as an individual.

Functional cookies are cookies that enable the Website to offer additional functionalities and personal settings.

 If you do not accept these cookies, certain parts of the Website may not function or may not function optimally.

Analytical cookies are cookies that display the way you use the Website. Based on this collected information a statistical analysis is made in order to make the structure, navigation and content of the Website user-friendly and to improve it. Your explicit consent is required for installing these cookies.

Marketing cookies are used to personalize online marketing offers. Based on a profile, drawn up on the basis of your surfing behavior on the Website, both we and third parties gain insight into campaign performance.

If social media websites install social media cookies through the Website to collect (your) data, we have no influence on the use of and the way in which the social media websites handle this data. More information in this respect can be found in the privacy statements of the social media website, which are each indicated in the list of active cookies in article 5 hereunder. Please note that these privacy statements may be modified at any time by the social media websites involved.

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Legal grounds

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The processing of necessary cookies is based on our legitimate interest as necessary cookies are required for the proper functioning and security of the Website.

 

The processing of functional cookies is also based on our legitimate interest, given that these cookies are necessary to provide certain preferences or explicitly requested functionalities.

 

The Processing of other cookies is based on your prior consent to do so.

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What cookies are used on the Website

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1. Necessary cookies

 These cookies are necessary for the website to function correctly and securely. They therefore cannot be disabled via our cookie banner.

 2. Analytical cookies  
These cookies help us understand how visitors use the website. They are only placed when you have given your consent.

 3. Functional and marketing cookies

 If such cookies or services are used on this website, they will only be activated after you have given your consent, unless they are strictly necessary for a functionality you have requested.

 4. Third-party cookies

 Certain parts of the website are provided through external service providers, including Wix. Depending on the functionalities used, these parties may use cookies or similar technologies.

 

The cookies actually used may change when functionalities or external services are added to or modified on the website.

Authorization

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It is only permitted to store cookies on your device without your permission if it is impossible to visit the Website without using the cookie or if the cookie is necessary for the service provided by the Website. If these conditions are not met, we will only place the cookies in question after we have obtained your permission.

Consent is given by clicking on the button “All cookies allowed” to accept all cookies when you visit the Website for the first time. Furthermore, you have the possibility to set your preferences by clicking the button “Set preferences”, where you can choose to use only certain cookies.

 

You can withdraw your consent at any time by clicking on the button “Refuse all cookies” in the “Manage Cookies” section.

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Complaints

You may contact the Data Protection Authority at any time by sending an e-mail to contact@apd-gba.be or by sending a written request to the Data Protection Authority, located at 1000 Brussels, Drukpersstraat 35.

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Laatste update: september 2026

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